Overwhelmed by Information
Information management is one of the biggest challenges facing an organization regardless of the organization’s size or specialty. Consider the amount of time that you or your staff spends entering information into spreadsheets and creating reports just to keep track of employee records, process payroll and benefits, and communicate with applicants and employees. The obvious solution for organizations today is to use technology; however, from experience we can tell you that that is easier said than done.
There are many solutions being offered. It is important to consider the following when evaluating any tools or methods.
- What are the issues that you must solve because they are critical to your organization’s success or productivity
- What resources are available to implement the system, e.g., how will baseline data be collected/obtained and entered into the new system
- What on-going resources can you dedicate to use and maintain the systems, e.g., who will be your system’s administrator; what are the maintenance costs of software; how do updates occur; do you need special skills to run reports; how is data entered into the system; what is the level and quality of system support available, etc.
- What hardware and software is needed to implement the solution
- Are systems integrations essential and cost effective
- What spreadsheets, procedures, and tasks will be eliminated or replaced by the solution and does the resulting solution work for your organization
- How is reporting handled and are reports that are essential to your organization easy to create
- Does the system have role based security and operate in a secure environment
- Does your implementation include a provision for change management and training
The HR Manager has worked with organizations of various sizes to select, develop and implement computing solutions to eliminate legacy systems, streamline data entry and reporting, and make secure information available to key decision makers within organizations. If you are thinking about ways to streamline HR processes and information including applicant and employee tracking and payroll, call us. We have found that a successful implementation normally occurs when your approach to system selection and implementation comes from both the user and technical perspective no matter whether you are searching for a custom solution or a large scale ERP.